As of the 1st of April 2019, Payday Filing is compulsory for all New Zealand employers. For more information see the Inland Revenue's website, specifically Employer Responsibilities.
ZonePayroll generates the (CSV) files required for Payday Filing. This means you do not need to manually enter any information.
The following Payday Filing report types and processes are supported:
| Process | Payday Filing Type | Typical Due Date |
|---|---|---|
| Reporting New & Departing Employees | Employee Details | Prior to employee's first pay |
| Reporting a Pay Run | Employment Information | Within 2 days of Pay Date |
| Reporting New Contractors | (Vendor) Employee Details | Prior to first payment |
| Reporting Contractor Payments | (Vendor) Employment Information | By the 15th of each month |
Due Dates are illustrative only, you should refer to the IR's website for more specific information
Submitting Payday Report Files
Any files/reports you generate will need to be uploaded through myIR in the Payroll returns account. You can submit files through the File return or File transfer link. From here, the process is similar to ir-File.
Alternatively, if you have smaller pay runs, you can use the IR's onscreen data entry method in myIR in the Payroll returns account.
Payday Filing Business Use Cases
Below are some typical use cases for Payday Filing. Please note this is not an exhauastive list, but should give you an overall understanding of which reports are required and when.
| Use Case | Employee Details | Employment Information | Notes |
|---|---|---|---|
|
First time employee enrolled in KiwiSaver
|
1. |
2. | You should file a KS1 before the Employee Details |
|
New employee (Active KS member)
|
1. | 2. | |
|
Existing employee
|
1. |
Employment info filed on payday (or within two days of payday) |
|
|
Departing employee
|
1. | 2. |
Testing Submission of Saved Report Files
The IR provides a test upload facility for software developers. At your own risk, you may use this service to test a saved payday report file. Please use the appropriate link:
For your reference, here are the NZ Payday Filing Guide pages: