The Recalculate All Payslips function is designed for payroll administrators to quickly update all employee payslips within a specific payroll run simultaneously. This guide is intended for Payroll Administrators and HR/Finance users responsible for payroll processing.
⚠️ Important Considerations
Before proceeding, please note the following system behaviors:
Manual Data Loss: Performing a recalculation will remove all manual edits, including tax overrides, EI, and CPP adjustments.
System Logic: The system recalculates all values based on the current active rules.
Recalculate vs. Rollback: Use "Recalculate All" for a quick refresh of data; use "Rollback" if you require a full system reset.
Step-by-Step Instructions
Step 1: Configuration (One-Time Setup)
The function must be enabled in the system configuration before it can be used.
| Step | Action | System Location | Screenshot Placeholder |
|---|---|---|---|
| 1 | Search | Access Global Search. |
|
| 2 | Navigate | Search for and select Payroll Config. |
|
| 3 | Select | Choose the correct form (per subsidiary if applicable). |
|
| 4 | Edit | Click the Edit button. |
|
| 5 | Configure & Save | Go to the General Options subtab, check "Enable Recalculate All Payslips", and click Save. |
Step 2: Executing the Recalculation
Once enabled, follow these steps within your active payrun to recalculate all payslips.
| Step | Action | System Location | Screenshot Placeholder |
|---|---|---|---|
| 1 | Open | Open the relevant Payroll Run. |
|
| 2 | Access Menu | Click the More button. |
|
| 3 | Execute | Select Recalculate All Payslips. |
💡 Troubleshooting Note: If you do not see the Recalculate All Payslips button after enabling it, ensure the payroll run is currently between the Process Payslip stage and the Review Payslips for Approval stage.
Summary of Best Practices
When to Use: Use this function after deleting duplicate records , making multiple employee changes , or fixing general payroll errors.
PCST Adjustments: This is highly effective if you have made adjustments to PCST attributes that affect a large group, as the recalculation will help the system pick up those new changes across the run.
Efficiency: This tool is designed primarily to save time during the processing cycle.
Verification: Always review the payroll first and verify results immediately after the recalculation is complete.
🎥 Video Tutorial: Enable & Recalculate All Payslips
For a complete visual walkthrough, watch the video below to see how to:
Enable the Recalculate All Payslips feature in your settings.
Execute the recalculation efficiently within an active payroll run.
Quick Tip: This video serves as a great refresher.