Overview
Use this guide to create a payroll vendor, configure payroll-related settings, and set up EFT bank details for payroll payment processing.
This setup is typically required for:
Payroll remittance vendors
Tax agencies
Benefit providers
External payroll payment recipients
Step 1: Initialize the Vendor Record
Navigate to: Payroll Administration > Payroll Setup > Vendors > New.
Select whether the vendor type: Company or an Individual.
Enter the Vendor’s Name.
Select the Subsidiary to which this vendor must be linked.
Vendor Category
📝 Note: Complete all other necessary fields as required for company records (e.g., Email, Address, Web Address, Fax, and Phone).
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Step 2: Configure Payroll Settings
Click on the Payroll tab.
Select the Payroll Balance Sheet Account associated with this vendor.
Check the Payroll Vendor box.
Select a Payroll Vendor Category.
📝 Note: If the required category is missing from the dropdown, hover over the field and click the plus (+) icon to create a new one.
If this vendor will be paid via the payroll electronic file, check the Pay in Payroll EFT box.
Click Save.
Step 3: Set Up Vendor Bank Details
Once saved, return to the Payroll tab (additional options will now be visible).
Navigate to the Payroll Bank Details sub-tab and click the New Payroll Bank Account button.
3. Configure the following fields:
Bank Name: Enter the bank name provided by the vendor. If unavailable, use a clear descriptive name.
Employee: Leave this field blank.
BSB Number: Enter the vendor's bank Sort Code.
Bank Account Number: Enter the vendor's bank account number.
Payment Description: Enter the reference text the vendor will see on their bank statement.
Account Status: Select Primary.
Start Date: Set this to the earliest possible date you will need to process a payment to this vendor.
4. Click Save.