Creating Regional (State-Based) Public Holidays in ZonePayroll

📋 Overview

This article explains how to create and manage regional public holidays in ZonePayroll. These holidays are configured at a state level and are used to ensure correct payroll and timesheet processing for employees in the applicable region.

🎯 Use Case

Use this process when:

• A public holiday applies to a specific state or region
• The holiday needs to be reflected in:
  • Timesheets
  • Leave calendars
  • Payroll calculations

Example: Adding "Dalby and District Annual Show" as a public holiday for QLD employees on 10 April 2026.

✅ Steps to Create a Regional Holiday

Step 1: Navigate to Payroll Statutory Holidays

1. Go to Payroll Admin > Leave Management
2. Select Payroll Statutory Holiday

Step 2: Create a New Holiday

1. Click New Payroll Statutory Holiday
2. Enter the following details:
   • Name: Dalby and District Annual Show
   • Date Observed: 10/04/2026
   • State: QLD
3. Save the record

Step 3: Validate Setup
Ensure the holiday is correctly reflected for employees assigned to the selected state by checking:

• Timesheets
• Leave calendars
• Payroll processing outputs

💡 Best Practices

• Ensure the correct state is selected when creating the holiday
• Use consistent naming conventions for easier reporting
• Confirm employee state assignment is accurate to ensure correct holiday application
• Avoid duplicate holiday entries for the same date and state

📝 Summary

• ✅ Regional holidays are created in Payroll Statutory Holidays
• ✅ Each holiday is assigned to a state (e.g., QLD)
• ✅ The holiday is reflected in timesheets and payroll based on employee state configuration