Overview
The Vacation Balance Report provides a consolidated view of employee vacation balances and vacation activity. Available as of release v2026.4.0.1.
Use the report to review vacation dollars accrued, vacation amounts paid, and the remaining vacation balance. This can assist with vacation reconciliation and provide visibility into outstanding vacation liabilities.
Important: The accuracy of the Vacation Balance Report depends on the underlying vacation data. Before relying on the report, review employee Vacation Dollars Balances and ensure the supported bundled vacation Pay Component Sub Types with the required Script Constants are being used.
Run the Vacation Balance Report
Navigate to:
Payroll > Canada > Leave > Vacation Balance Report
The Vacation Balance Report opens.
Select the Report Criteria
Use the available filters to determine the employees and period you want to review. The report provides criteria including:
- Subsidiary
- Employee
- Date Range
- Since
Enter the applicable criteria, and then select Run Report.
Review Vacation Balances
The report displays vacation activity and balances for the employees included in your criteria. The report includes:
| Column | Description |
|---|---|
| Employee | Employee included in the report. |
| Imported | Vacation dollars entered directly as a year-to-date (YTD) payslip detail rather than accrued through payroll — typically an opening balance carried over from a prior system, or a manual adjustment recorded as a YTD payslip detail that has not gone through a payroll run. |
| Vacationable Earnings | Earnings used as the basis for vacation dollar accrual. |
| Max Rate | Applicable vacation accrual rate. |
| Accrued | Vacation dollars accrued for the employee. |
| Taken | Vacation dollars paid or taken. |
| Unused Payout | Vacation dollars paid out without corresponding vacation time, where applicable. |
| Term Payout | Vacation balance paid out upon termination of employment. |
| Balance | Remaining vacation dollar balance. |
Using the Report for Vacation Liability Review
The Balance provides visibility into vacation dollars remaining for each employee and can be used to assist with reviewing and reconciling outstanding vacation liabilities.
The report can also help identify differences that should be investigated before relying on the balance for other vacation processes.
Important for Existing Customers
The Vacation Balance Report is a newly introduced feature. If your organization previously used custom Pay Component Sub Types for vacation accruals, adjustments, or payouts, historical activity may not have updated the underlying Vacation Dollars Balance.
Before relying on the report:
- Review the Vacation Dollars Balance for your employees.
- Reconcile the balance against your existing vacation records.
- Use the bundled Vacation Pay Adjustment subtype to correct balances where required.
- Confirm the supported bundled vacation Pay Component Sub Types containing the required Script Constants remain active.
- Use the supported bundled subtypes for vacation transactions going forward.
Once balances have been reconciled and the supported subtypes are being used, the report can provide ongoing visibility into vacation accrual activity and outstanding vacation balances.
Important: Custom Pay Component Sub Types that do not contain the required vacation balance scripts may not be reflected correctly in the Vacation Balance Report. Refer to View and Maintain an Employee's Vacation Dollars Balance for instructions on reviewing and reconciling existing balances.