You can set up a saved search in NetSuite to automatically send an email notification whenever an employee's payroll details, including Payroll Employment Status, are updated.
Before You Begin
You can either use an existing search or create your own. This article uses the out-of-the-box PR-Employee Payroll Details search as an example.
Steps
- Navigate to Payroll > Australia > Employee: Payroll Details.
- Click Edit this Search.
- In the Search Title field, enter a name that clearly describes the search so it's easy to identify and track later.
- Example: Notification for Employment Status Change
- Go to the Email tab.
- Check the Send Email Alerts When Records are Created/Updated box.
- Under the Specific Recipients subtab, add the employee who should receive the notification each time there's an update.
- Check the Send On Update box.
- (Optional) Check the Show Recent Changes box if you want the email to show what was changed.
- Click Add.
- Click Save As.
Result
Here's a sample of the notification the employee will receive:
Note: Using Save As creates a new copy of the search, so the original out-of-the-box search stays unchanged.
⚠️ Important: Customized saved searches are not maintained or supported by ZonePayroll. Once you create your own version of a search, the person who created it is responsible for maintaining it and troubleshooting any issues.